I need to transfer about 5K documents from the shared drive to SharePoint. All the documents relate to the same subject and will contain two metadata (year & client). The users will want to sort and filter by both metadata so it would be more convenient that all the files are kept in the same library.
We expect that in the years to come the number of documents will increase.
1) Should I just index both columns and copy all the files in the same library?
2) Should I create multiple libraries? In this case, I would have to customize a search scope to search all libraries at the same time.
3) Should I add folders in the structure? I could use "Column default value settings" to populate the metadata according to the folder. This solution annoys me because I would have to explain both the folders and the metadata and therefore confuse the users.
What would you do in my situation?
I also question myself in the same way about lists with inventories that grow very fast.
I read the following pages and more info in the forums and on the Web. But I'm still not sure how to take my decision.
http://technet.microsoft.com/en-us/library/cc262787.aspx
http://office.microsoft.com/en-ca/sharepoint-server-help/manage-lists-and-libraries-with-many-items-HA010378155.aspx
Thank you very much in advance!