Hello,
I am setting up a SharePoint document management system for a engineering department. The engineers have created content types and term sets for their different documents.
We want to have sub-sites for engineering disciplines, and engineering projects. We would want to create a document "view" page for each of the sub-sites, and it is often the case that documents overlap between the sub-sites, e.g. a document is applicable to both an engineering discipline and project.
In each of the sub-sites, the document "view" would ideally be a set of metadata filters for all documents on the entire site. So the electrical discipline site would show all documents with the "electrical" metadata field, and a file with the "Project A" metadata would show up in the "Project A" sub site. A document with both metadata fields would show up in both sub sites, but exist in only one library.
Permissions are read only, except for those in the uploaders group, and special permissions on a document-to-document basis.
My question is, should I have a document library on every sub-site to achieve something like this? Or should I be using a single document library?
My users like the out of the box document library page, which lets you filter based on metadata and search. Is there a way I can use the document page but for all documents on the entire site collection with an initial metadata filter based on which sub-site you're on?